Event Library
Manage your events here. Create, update and add layouts to events.
You can organise your event list in a few different ways.
- Venue select: If you have multiple venues within your organisation you will see a dropdown towards the top left. Note this will not be shown if you have a single venue.
- Filter by: "Current Events" or "Past Events" (based on the event date).
- Sort by: Click the headings to sort by "Event Name", "Start Date" or "Updated" fields. You can choose ascending or descending as required.
Good to know: How you sort and view your event library is on a per user basis. If you change to "Current Events" and sort by "Event Name" ascending, this won't affect how any other users see their event list.
Create your first event
Start by creating an event. Once you've added an event you can then start creating layouts.
Select from your available venues. Then add an event name, start & end date.
Top tip: Think of events as folders for layouts. Each layout belongs to an event. You can create multiple layouts across the various spaces at your venue.
Update event settings
Look out for the three dots menus throughout the app to access options and settings.
- Update: Edit the event name and the start and end date.
- Duplicate: This also creates a copy of all layouts within the event. Useful if you want to use an existing event as a starting point for a new one.
- Delete: Deleting the event cannot be undone. Make sure you really want to remove it. You will be prompted to confirm.
Create a layout
You can create layouts using any of the spaces at your current venue. Each event can contain up to 20 different layouts.
- Add layout details: Enter a layout name and choose a space from the available options at your venue.
- Choose a template: Either start from an empty space plan or use one of your pre saved templates. Read our guide on working with layout templates for more information.
Update layout settings
Look out for the three dots menus throughout the app to access options and settings.
- Open: Opens the selected layout in the editor.
- Rename: Update the layout name.
- Duplicate: The layout can be duplicated within the current event, or to a separate event at the same venue. This can be useful for reusing layouts across events.
- Share: Update the share settings for this layout. Read our guide on sharing and exporting layouts for more information.
- Delete: Deleting the layout cannot be undone. Make sure you really want to remove it. You will be prompted to confirm.
Layout History
Under each layout card you can click the last updated timestamp eg "Updated 1 hour ago" to view a summary of the update history. This gives you a detailed breakdown of all layout updates including who made the update and when.
- Filter By User - You can list updates by specific users. This can be helpful to track who made changes.
- Filter By Update Category - Updates are grouped by category, such as "Comments" or "Sharing Settings".
As an example you could quickly user the filters to isolate who updated the sharing settings of a layout.